Project Management Tools and Techniques System

Question: Discuss about the Project Management Tools and Techniques System. Answer: Introduction This report is developed in relation with project management in which information related with the project of the company will be taken. Report will include information related with the stakeholders attached with the project. Critical analysis will be done in which various aspects like project management techniques, reasons and objectives of the project, benefits that the company was being availed with the help of the project and techniques and strategies used by the company so as to manage the project successfully will be discussed in this report. Information related with Tjam project of TESCO project will be discussed in this report which will help in developing better understanding with the project management aspects (Scally, 2015). TESCOs first ever project which was undertaken by the company was Tjam which required the involvement of the customers, suppliers and technical developers of TESCO. For this project of TESCO it is required that proper project management techniques should be adopted. It is required that the facilitation and recruitment agencies should help TESCO to oversees and support the day. Objective of the project was to define the position of the website of TESCO which is Tesco.com in next 5-10 years. On this day there were more than 200 people who attended and over 800 business ideas were generated so as to share the future business strategies. https://wentworthconsultancy.co.uk/case-study/project-management-for-tesco-and-more/ Stakeholders Analysis Stakeholder analysis of Tjam project of TESCO includes information related with the people attached with the company, understanding the aspects related with the downfall in the market (Turner, 2010). Information related with the responsibilities of the company attached with its stakeholders will be discussed in this report so as to ensure that proper set of analysis of the stakeholders should be delivered to the target users (Rozenes, Kukliansky, 2013). Tjam project of TESCO include various stakeholders which are: Suppliers: Suppliers plays a very vital role in a project. It is required that the company should focus towards the suppliers who helps in promoting the products and services of a company. In the website development of TESCO there are were various suppliers attached with the company which includes domain providers, online marketing companies and advertisement developing companies (Wang, et. al., 2010). It is required that the organization should provide better and effective set of support to the suppliers so that they could ensure to provide better set of services to the company and help in ensuring that its project should get success in the competitive market. Customers: These are the internal stakeholders of the company which ensures to provide various benefits to it (Davidson, 2014). Customers are one of the precious stakeholders which are attached with the company because these are the reason for which Tesco prefers to develop its new projects. Tjam is the project which is being introduced by the company for the customers available in the market (Marle, Gidel, 2014). Tesco.com is the website which is being developed by the company for its customers. This project of Tesco will help in providing direct interaction of the customers to the company. It is being analysed that this project has helped the customers in availing queries to their problem. Providing effective customer support services are the main aim of the organization for which the domain is being produced (Gunawan, 2015). Visiting this website will help the customers in resolving their queries related with organization, gaining information related with the products and service s available with the organization and gaining information related with the price of the products and services of the company. This project will help in retaining customers of the company by availing up to date information and providing effective solutions to the customers attached with the company (Lindgren, Packendorff, 2009). Technical Developer: In this project technical developer plays a very vital role in managing Tjan project of TESCO. All the technical aspects attached with the organization were managed by the technical developers of the company (Lee, Chen, 2011). It was being analysed that technical developer have designed the whole website and indulged in the market survey to gather appropriate information related with the choice and preferences of the people available in the market. Information was gathered from the customers and on the basis of their feedbacks website was designed and various aspects were presented so that customers could use the website in an effective manner. In return company also provided the support to the technical developed by providing monetary as well as non monetary incentives so that they could remain motivated and work effectively (Integrating Process and Work Breakdown Structure with Design Structure Matrix, 2010). Project Discription TESCO is a company dealing in the market of supermarket chain in UK. Company is known for the quality that is being provided by it to the market. TESCO had planned to open stores in various parts of Australia. Due to certain reasons TESCO has to face downfalls in the market of Australia which affected the company. These reasons resulted in the failure of the project of company. All the aspects related with the failure of the company will be further discussed in the report (Marle, 2014). TESCO has initiated the project named as Tjan in which online website was being developed by the company so as to provide effective set of services to the people available in the market. The initiation was taken by TESCO after analysing the requirements of the market as the information was gathered that market is entering into digitalization and people are relying on the services which are available on internet. Information was gathered by the organization from the market in relation with the requirem ents of the customers with the online marketing aspects. It is being analysed by the company that the new market trend that is entering into the market is of digital marketing (P, 2012). There were various set of estimations that were done by the company in relation with Tjam project. Company developed certain aspects which provided the suggestion that with the help of the project TESCO will get benefited and will be able to ensure its success in the competitive market. There are various number of technology start-ups which were given by TESCO which has pitched the future opportunities for the company (Karni, Kaner, 2008). Tjam was one of the opportunities for the company which will be giving the profit and a chance to attain competitive advantage in the market. the online website of TESCO tesco.com was having all the information related with the grocery items and various other household items. With the help of this people will be able to view the products and services by sitting over any place (Sarkar, 2011). Website of TESCO also has the feature of home delivery, cash on delivery, price comparison and task to the executive. With the help of these features now TESC O will be able to provide appropriate services to the people available in the market (Heerkens, 2015). Tesco.com avails all information related with its products and services on its websites and ensures that people could get appropriate set of benefits from the website and enjoy their shopping with the company. With the help of this technology adoption TESCO has noticed the change increase in the sale of its products and services. Increase in the 20% of the sale was noticed in the same month after launching the website by TESCO (Shurrab, 2015). After that continuous growth was seen by the organization in its sale and has given a tough competition to its competitor Sainsbury. The online website of TESCO also helped in promoting its goods and services in the market with the effect of which company has launched the same in various other countries. Critical Analysis This is the part which will include the market information of Tjam project of TESCO. All the aspects related with the downfalls faced by the company will be discussed (Browning, 2014). Focus will rely upon the factors affected the project of the company so that proper set of direction could be provided. This report will help in delivering effective set of information related with the forces and drivers which could affect the project and strategies of the competitors for which the company should remain prepared (Turner, 2010). There are various aspects which are required to be analysed in relation with the project of TESCO. There were various methods which were adopted by TESCO to ensure the success of its project in the market. There are various stages which indulge in the product life cycle of the project of TESCO. These stages are introduction phase in which a proper framework of the project was developed by the company. proper planning is being done in the introduction phase of the project in which company as ensured to do the market surveys, gathering information from the customers and discussing the project with the management as well as software developers (Aaltonen, 2011). Forecasting was done in the introduction phase with the help of which it was analysed that the company will be benefited in the new future (Wang, et. al., 2010). After introduction phase company has started working on the project in which the information technology department of the company took the initiation of preparing the coding with the help of which company was able to develop the project. Testing was done at the growth stage of the project in which certain loops and breaches were found by the information technology departme nt which was resolved by providing effective set of solutions and rectifying the programming which were done (Davidson, 2014). At the maturity stage project was launched by the company to the market and was formally launched to the people available in the market. At the maturity stage survey was done by the company in which feedbacks of the people in relationship with the website was gathered. Feedbacks which were received by the people were positive and there were certain suggestions on which technical team of the company worked upon and availed the new functions and features in the futures (Gunawan, 2015). Decline stage is the stage when the project or company starts falling as taste and preferences of the people changes but in case of Tjam TESCO preferred to develop certain set of add-ons to the website which are liked by the people and project continues to be remaining in the market and preferred by the people to do shopping (Wren, 2007). There are various set of methods of project management which were used by TESCO to ensure the success of the project. These methods are: Agile Method: TESCO ensured that it will develop the project which will remain flexible in the case of Tjam it was analysed that various changes will be required in near future so the information technology team of the company ensured to provide flexibility in the project so that according to the requirements of the market effective changes could be initiated by the company. This method provide a huge success to the project of TESCO with the effect of which it is still being recognized and used by the people available in the market (Integrating Process and Work Breakdown Structure with Design Structure Matrix, 2010). Critical Path Method: Critical Path Method is another method which is being used by the organization. It is a step by step technique which provides the direction to the company of choosing the most appropriate and fast path to complete the project. With the help of various analyses company was able to gather the shortest path of completing the project with the effect of which completion was done within the planned time and in low cost (Shurrab, Abbasi, 2016). Critical path method has helped the company to ensure the success of the project within the time frame planned by it (Practice standard for project risk management, 2009). PERT: Program Evaluation and Review Technique is another effective technique which is being used by the organization to complete and manage the project in a proper manner (Murphy, Ledwith, 2007). Appropriate information related with the project was availed by the project management team by using the pert method. Proper set of review was done by the company to gather appropriate information related with the project and to minimize the loops and breaches. PERT methods helped the organization to sustain in the market and helped in completing the same without any breach and loop. Quality of the project was enhanced with the help of PERT method with the effect of which project of the company moved on the path of success and sustainability (Marle, 2014). Six Sigma: Six Sigma is another technique which was used by TESCO to ensure the success of the project. Six Sigma helped the project management team to enhance the quality of the project. It is the technique which was used by the organization so as to ensure that the project could be completed within the time frame in minimum cost. Unnecessary cost got eliminated with the help of six sigma technique with the effect of which company has to spend less amount estimated by the company (Maylor, 2010) Project Management Process Used By TESCO Establish Project Management Structure: This was the first step which was used by organization to initiate the project in which resources were identified by TESCO that which resources will help in managing the project, it also helped in defining the role and accountabilities in which organization provided task to each and every team regarding the project so that work process could be managed in a proper manner and lastly in this governance structure were structured with the effect of which a proper framework was developed of completing the project in a proper manner (P, 2012). Project Definition: This is another stage which was initiated by the project management team of the organization. In this needs related with the project were developed. All the requirements related with the project were developed by the organization. At this phase of project management objectives, scope, benefits and risk factors attached with the project were confirmed. Implementation approaches were developed, and resource plans were also being developed in this phase of project management (Hussein, Hafseld, 2016). Project Plan: This is another phase of project management in which TESCO developed proper set of plans with the effect of which proper framework was developed was developed by the TESCO to ensure the success of its project in the market (Sarkar, 2011). It is required that the company should indulge in the proper set of planning with the effect of which assurance could be made that the project will be completed successfully. In the planning phase of the project company ensured to provide proper direction to the employees as well as to the project development team regarding the aspects which would indulge in the project and would help the company to complete the project within the timelines (Davidson Frame, 2014). Project Management and Control: Project management and control is the another step which ensured to provide proper support and framework to the organization with the help of which TESCO managed to complete its project within the time slot. Project management and control is the most important aspect attached with the company which helped the company to sustain in the market. Control helps in reducing the risk of uncertainties and provides support to save the cost and wastage of time (Shurrab, 2015). Project Close: Last and most important step taken by TESCO was project close in which after completion of the project it was terminated by the company. Project close helped the company in ensuring that the project is being completed and ensuring the success of the project in near future (Dalcher, 2014). Recommendations This section will include the information related with the steps that could be taken by the company to sustain in the market (Turner, 2010). There are various strategies which could be adopted by the company to ensure the success of the project. It is required that various companies should adopt the strategies which were adopted by TESCO in its Tjam project so that projects could get successfully completed. It could be recommended to TESCO that it should use proper market survey in which it should work upon providing support system to the people working on the project. It is required that the project management team should adopt effective leadership style with the effect of which proper support could be delivered to the project management team working on the project ("A Sustainability Academic Externship Pilot: A Unique Collaborative Project", 2012). TESCO should indulge in the practices of adopting the new project techniques and should initiate the project. Hiring the most appropriate talent who could manage the project will help the company in bringing quality to the project with the effect of which assurance will be made that the company will earn effective sum of money with the money invested in the project (Wang, et. al., 2010). Conclusion With the help of various secondary sources of data collection it could be concluded that project management is one of the most important aspects for every company. It is necessary that the project should be managed because it helps the company in ensuring its success with the effect of which it could attain competitive advantage in the market. It could be concluded that the organization should have proper project management strategies with the effect of which it could move on the verge of sustainability. Project management is one of the most important aspects attached with the companies which provide the assurance that the company will be able to sustain in completing the project and will be able to provide support in the growth. Applying appropriate project management techniques helps the organization to ensure its success in what it is investing. Proper analysis of the market and gathering information from the customers helps the company to sustain in the market. Adopting the metho ds provided in the report will help the project management team to avail proper set of support to the companies and projects. 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